4 Best Practices For Data Recovery
Protecting your data is one of the most important tasks related to your business operations. Cloud backups have made data backup much easier. But businesses often ask: How do you quickly recover from data loss with cloud backups?
Think of the Aesop’s fable, the “Tortoise and the Hare:” Once upon a time, businesses used low cost removable medium called tape cartridges to copy their critical business information locally for archive and recovery purposes – the semi-original Tortoise.
These tapes would be manually barcoded, inventoried, and shipped or stored off-site to protect the companies from harm in the event of a site based data loss. The recovery speed, however, was slow and tedious. That said, they were and still are considered by the masses to be mostly reliable – and most of the time would cross the finish line with your data using the slow and steady approach of the Tortoise.
The advent of cloud based backup adoption – let’s liken it to the Hare – focuses heavily on disk to disk (D2D) backup technology residing in the cloud for remote survivability. But it’s not a one-size fits all.
The following are 4 best practices for data recovery. Putting these simple steps in place can prevent unwanted issues and disruptions to your business. More importantly, you’ll have the peace of mind in knowing that your data is fully protected no matter what problems arise.
- Prepare by Planning AheadAlthough it might seem obvious, planning in advance is one of the most overlooked practices related to protecting data.Today’s businesses must understand all of the risks that exist when collecting, managing, and distributing large amounts of data.
A risk analysis can help you determine the potential cost of a data breach, theft, or loss. It can help you identify factors related to your surrounding environment that could also put your data at risk.
This process allows you develop a plan that all of your team members will understand and implement in an emergency.
- Avoid Reinstalling Your Operating System Reinstalling your operating system is often the first response to a data security issue. A reinstallation may unintentionally overwrite the data that can be recovered. This can cause that data to be permanently lost.Also, data recovery tools shouldn’t be installed on a hard disk that has failed. This can also cause additional data loss and can be avoided by installing your data recovery tool in a separate location.
- Restrict Drive AccessMechanical causes of hard drive failures can put your data at an increased risk if attempts to access the data are repeatedly made.Issues related to your disc controller or data cables can cause problems to be spread to unaffected data, resulting in additional problems in recovering your data. Booting off can cause additional data loss through the many read and write operations that take place.
Limiting access to the drive prevents these issues and is one of the first steps you should take after a hard drive fails.
- Move and Backup Your DataAny data that’s recovered should be moved to a location that is safe. Hard drives can fail a second time, and keeping your data on a drive that has failed once increases the risk of future data loss.A large number of companies still fail to backup their data once it has been restored safely. Natural disasters, mechanical issues, and other factors all increase the need for data backup systems.
Due diligence is required to make sure the Cloud based recovery services you are purchasing are backup solutions and/or disaster recovery solutions – including retention periods. Where businesses have made a new shift is in storing archives of backups locally and only storing disaster based copies in the cloud for a hybrid approach to retention and recoverability based on the likeliness of one type of data loss over another.
Having a data recovery plan in place allows your entire team to respond quickly and effectively to data loss, breach, or theft. However, organizations need a local recovery strategy to address the most frequent needs of the business and an off-site recovery strategy for disaster based recovery.
For your business, choose the right Tortoise and the right Hare combination to win the local recovery race (Tortoise) and the off-site easy to deploy and manage recovery race (Hare) that may take a nap on you in terms of internet latency and Murphy’s Law.